Training StudioBooking System

Multi-tenant booking platform designed for fitness studios managing multiple trainers and shared spaces. Features intelligent capacity management with configurable limits, automated monthly billing with flexible pricing tiers, built-in CRM for client management, and real-time availability visualization across multiple studios.

View System

Key Features

Everything you need to efficiently manage training hall reservations

Smart Booking System: Easy-to-use reservation system with real-time capacity tracking and automatic validation. Prevents double bookings and conflicts, ensuring smooth operations for your entire facility.
Capacity Control: Intelligent management with configurable capacity limit tailored to your studio (e.g., 6, 12, or 20 people). Visual percentage indicators show real-time room occupancy, preventing overcrowding and maximizing space utilization.
Automated Billing: Eliminate manual invoicing with automatic monthly billing. Configure different rates per trainer based on client count (1, 2, or 3+ clients). Detailed monthly reports show sessions, revenue breakdown, and client statistics.
Calendar Integration: Two-way Google Calendar synchronization keeps trainers organized across all commitments. Automatic 10-minute popup reminders ensure trainers never miss sessions or double-book appointments. Apple Calendar integration allows subscribing to reservations directly on iPhone, iPad, and Mac with automatic event creation and updates.
SMS Notifications: Reduce no-shows with automated SMS alerts for confirmations and cancellations. Daily 24-hour reminders sent at 6 PM keep everyone informed and prepared.
Visual Calendar: Advanced calendar with real-time capacity indicators and multiple analytics views (24-hour, 7-day, 30-day, and 12-month). Track occupancy trends and optimize studio scheduling.
Flexible Cancellation: Smart 12-hour cancellation policy with intelligent exceptions. System allows late cancellations when the room won't be full, maximizing facility utilization while maintaining fairness.
Secure Authentication: GDPR-compliant security with role-based access control. Protect sensitive client data while giving trainers and administrators appropriate access levels.

System Screenshots

See the system in action

What Trainers Say

Great booking system

Booking slots is incredibly simple and fast. The calendar shows availability in real-time, which makes it much easier to plan classes with clients.

Jennifer Mitchell

Personal Trainer

Perfect solution for a studio

The capacity control system works perfectly. We no longer have to worry about overcrowding the hall. Automated billing saves us tons of time.

David Thompson

Fitness Studio Owner

Very intuitive

Even for non-technical people, the system is very easy to use. Google Calendar integration is a great feature that helps me stay organized.

Sarah Williams

Yoga Instructor

Great booking system

Booking slots is incredibly simple and fast. The calendar shows availability in real-time, which makes it much easier to plan classes with clients.

Jennifer Mitchell

Personal Trainer

Perfect solution for a studio

The capacity control system works perfectly. We no longer have to worry about overcrowding the hall. Automated billing saves us tons of time.

David Thompson

Fitness Studio Owner

Very intuitive

Even for non-technical people, the system is very easy to use. Google Calendar integration is a great feature that helps me stay organized.

Sarah Williams

Yoga Instructor

Perfect solution for a studio

The capacity control system works perfectly. We no longer have to worry about overcrowding the hall. Automated billing saves us tons of time.

David Thompson

Fitness Studio Owner

Very intuitive

Even for non-technical people, the system is very easy to use. Google Calendar integration is a great feature that helps me stay organized.

Sarah Williams

Yoga Instructor

Great booking system

Booking slots is incredibly simple and fast. The calendar shows availability in real-time, which makes it much easier to plan classes with clients.

Jennifer Mitchell

Personal Trainer

Perfect solution for a studio

The capacity control system works perfectly. We no longer have to worry about overcrowding the hall. Automated billing saves us tons of time.

David Thompson

Fitness Studio Owner

Very intuitive

Even for non-technical people, the system is very easy to use. Google Calendar integration is a great feature that helps me stay organized.

Sarah Williams

Yoga Instructor

Great booking system

Booking slots is incredibly simple and fast. The calendar shows availability in real-time, which makes it much easier to plan classes with clients.

Jennifer Mitchell

Personal Trainer

Very intuitive

Even for non-technical people, the system is very easy to use. Google Calendar integration is a great feature that helps me stay organized.

Sarah Williams

Yoga Instructor

Great booking system

Booking slots is incredibly simple and fast. The calendar shows availability in real-time, which makes it much easier to plan classes with clients.

Jennifer Mitchell

Personal Trainer

Perfect solution for a studio

The capacity control system works perfectly. We no longer have to worry about overcrowding the hall. Automated billing saves us tons of time.

David Thompson

Fitness Studio Owner

Very intuitive

Even for non-technical people, the system is very easy to use. Google Calendar integration is a great feature that helps me stay organized.

Sarah Williams

Yoga Instructor

Great booking system

Booking slots is incredibly simple and fast. The calendar shows availability in real-time, which makes it much easier to plan classes with clients.

Jennifer Mitchell

Personal Trainer

Perfect solution for a studio

The capacity control system works perfectly. We no longer have to worry about overcrowding the hall. Automated billing saves us tons of time.

David Thompson

Fitness Studio Owner

Access Levels

Different permissions for different users

Trainer

Trainers can book slots, view their reservations, and manage their sessions.

Room Booking - Reserve time slots easily
Client Management - Any number of clients per session
Booking History - Complete reservation history
Monthly Reports - Automated financial summaries
Flexible Cancellation - Cancel up to 12h before
Real-time Calendar - See availability instantly

Administrator

Administrators have full access to the system, including user management, pricing, and reports.

All Trainer Features - Full booking capabilities
View All Reservations - Studio-wide overview
Manual Editing - Edit any reservation
Trainer Reports - Financial reports for all trainers
Capacity Monitoring - Real-time occupancy tracking
User Management - Add/remove trainers

Frequently Asked Questions

How do I make a reservation?: After logging in, select your desired time slot from the calendar. Specify the number of clients and confirm your booking. The system will automatically validate capacity and prevent overbooking.
How does capacity control work?: The system tracks real-time room occupancy and automatically prevents overbooking. It accounts for all trainers and their clients simultaneously using the space, ensuring the configurable capacity limit is never exceeded. Visual percentage indicators show current occupancy levels, and the limit can be tailored to your studio size (e.g., 6, 12, 20 people or more).
What is the flexible cancellation policy?: The system implements a smart 12-hour cancellation policy. While normally requiring 12 hours advance notice, the system intelligently allows exceptions when canceling won't impact room capacity - if the room won't be full after your cancellation, you can cancel with less notice. This maximizes facility utilization while maintaining fairness.
How does automated billing work?: The system automatically calculates fees based on configurable pricing tiers. You can set different rates per trainer based on the number of clients (1 client, 2 clients, or 3+ clients). Monthly reports are generated automatically showing total sessions, revenue breakdown by pricing tier, and detailed client statistics for each trainer.
Does the system integrate with Google Calendar?: Yes! The system provides two-way synchronization with Google Calendar, allowing trainers to see their bookings alongside personal appointments. Automatic 10-minute popup reminders are created for each session, ensuring trainers never double-book and stay organized across all their commitments.
How do SMS notifications work?: The system sends automated SMS alerts for booking confirmations, session reminders, and cancellation notifications. Daily 24-hour advance reminders are sent at 6 PM to reduce no-shows and keep both trainers and clients informed and prepared for upcoming sessions.
What client management features are included?: The system includes a built-in CRM for comprehensive client management. You can maintain a complete client database, track individual training history, assign clients to specific sessions, and manage detailed client profiles. This eliminates the need for separate client management tools.
Can trainers work at multiple studios?: Yes! The system supports multi-studio operations. Trainers can be members of different studios, each with its own pricing structure and capacity rules. Trainers maintain separate profiles for each facility, making it perfect for freelance trainers working at multiple locations.
What analytics are available?: The system provides comprehensive real-time analytics including occupancy rates, revenue trends, and booking patterns. View data across multiple timeframes (24 hours, 7 days, 30 days, 12 months) to track performance and make data-driven decisions about scheduling, pricing, and facility operations.
Is the system customizable for different facilities?: Absolutely! The system is fully configurable for different facility types, capacity limits, pricing structures, operating hours, and business rules. It can be adapted to fitness studios, training halls, dance studios, and similar facilities.
Does the system support multiple languages?: Yes! The system supports multiple languages, making it perfect for international facilities or multilingual teams. The interface can be easily switched between supported languages, ensuring all users can work comfortably in their preferred language.
How does the system protect my personal data in accordance with GDPR?: First login requires informed consent for data processing. Only necessary data is collected (name, email, phone, reservation history, and billing). Users have full control - right to access, correct, delete, and transfer data.

Training StudioBooking System

Frequently Asked Questions

How do I make a reservation?

After logging in, select your desired time slot from the calendar. Specify the number of clients and confirm your booking. The system will automatically validate capacity and prevent overbooking.

How does capacity control work?

The system tracks real-time room occupancy and automatically prevents overbooking. It accounts for all trainers and their clients simultaneously using the space, ensuring the configurable capacity limit is never exceeded. Visual percentage indicators show current occupancy levels, and the limit can be tailored to your studio size (e.g., 6, 12, 20 people or more).

What is the flexible cancellation policy?

The system implements a smart 12-hour cancellation policy. While normally requiring 12 hours advance notice, the system intelligently allows exceptions when canceling won't impact room capacity - if the room won't be full after your cancellation, you can cancel with less notice. This maximizes facility utilization while maintaining fairness.

How does automated billing work?

The system automatically calculates fees based on configurable pricing tiers. You can set different rates per trainer based on the number of clients (1 client, 2 clients, or 3+ clients). Monthly reports are generated automatically showing total sessions, revenue breakdown by pricing tier, and detailed client statistics for each trainer.

Does the system integrate with Google Calendar?

Yes! The system provides two-way synchronization with Google Calendar, allowing trainers to see their bookings alongside personal appointments. Automatic 10-minute popup reminders are created for each session, ensuring trainers never double-book and stay organized across all their commitments.

How do SMS notifications work?

The system sends automated SMS alerts for booking confirmations, session reminders, and cancellation notifications. Daily 24-hour advance reminders are sent at 6 PM to reduce no-shows and keep both trainers and clients informed and prepared for upcoming sessions.

What client management features are included?

The system includes a built-in CRM for comprehensive client management. You can maintain a complete client database, track individual training history, assign clients to specific sessions, and manage detailed client profiles. This eliminates the need for separate client management tools.

Can trainers work at multiple studios?

Yes! The system supports multi-studio operations. Trainers can be members of different studios, each with its own pricing structure and capacity rules. Trainers maintain separate profiles for each facility, making it perfect for freelance trainers working at multiple locations.

What analytics are available?

The system provides comprehensive real-time analytics including occupancy rates, revenue trends, and booking patterns. View data across multiple timeframes (24 hours, 7 days, 30 days, 12 months) to track performance and make data-driven decisions about scheduling, pricing, and facility operations.

Is the system customizable for different facilities?

Absolutely! The system is fully configurable for different facility types, capacity limits, pricing structures, operating hours, and business rules. It can be adapted to fitness studios, training halls, dance studios, and similar facilities.

Does the system support multiple languages?

Yes! The system supports multiple languages, making it perfect for international facilities or multilingual teams. The interface can be easily switched between supported languages, ensuring all users can work comfortably in their preferred language.

How does the system protect my personal data in accordance with GDPR?

First login requires informed consent for data processing. Only necessary data is collected (name, email, phone, reservation history, and billing). Users have full control - right to access, correct, delete, and transfer data.